{"id":46120,"date":"2023-04-17T16:33:04","date_gmt":"2023-04-17T23:33:04","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=46120"},"modified":"2026-02-06T12:59:59","modified_gmt":"2026-02-06T20:59:59","slug":"step-by-step-proposal-submission-quick-guide","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/step-by-step-proposal-submission-quick-guide\/","title":{"rendered":"Step by Step Proposal Submission Quick Guide"},"content":{"rendered":"<h2>Who&#8217;s this page for and what&#8217;s it about?<\/h2>\n<p>This page walks you through the administrative aspects of the proposal submission process at the 爱豆社区 so that you are prepared to complete the required electronic Grant and Contract form (eGC1). We assume:<\/p>\n<ul>\n<li>You are eligible to be a Principal Investigator (PI) (determined by your school\/college)<\/li>\n<li>Your proposal is for specific research, instruction or other sponsored activities, or it is a pre-proposal that requires institutional sign off<\/li>\n<li>You\u2019ve identified the sponsor and have worked out an intellectual plan for the proposal narrative<\/li>\n<li>You have confirmed you and the UW are eligible to apply for the funding, and can meet all of the requirements<\/li>\n<\/ul>\n<p>The proposal process is administered by the Office of Sponsored Programs (OSP) using the eGC1 to review proposals for adherence to sponsor and UW requirement. This enables OSP to certify to the sponsor that UW will be accountable for appropriate use of funds and performance of the proposed activities if the proposal is funded.<\/p>\n<p>In some departments, administrative staff will help with many of the steps outlined below. Even if you have strong staff support, as a PI you are responsible for everything submitted. \u00a0Also, there are some steps that you must do personally, which will be highlighted in this document. While this document is written with PIs in mind, it is also relevant to people who will be co-PIs.<\/p>\n<h3>Proposal Submission Steps<\/h3>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Step 1: Get set up to start your first proposal<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<h4>Complete required training<\/h4>\n<p>Required training for all investigators:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/compliance\/financial-conflicts-of-interest-fcoi\/\" target=\"_blank\" rel=\"noopener\">Financial Conflicts of Interest<\/a><\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/pod\/courses-and-workshops\/faculty-grants-management\/\" target=\"_blank\" rel=\"noopener\">Grants Management for Investigators<\/a><\/li>\n<\/ul>\n<p>Specific training may be required depending on your area of research (such as human subjects, animal research, use of controlled substances)<\/p>\n<ul>\n<li>Review <a href=\"https:\/\/research-eval.ui.oris.washington.edu\/research\/required-training\/\" target=\"_blank\" rel=\"noopener\">Required Training page<\/a><\/li>\n<\/ul>\n<h4>Set Up Systems Access and Accounts<\/h4>\n<ul>\n<li>Obtain access to <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-overview\/accessing-sage\/\" target=\"_blank\" rel=\"noopener\">SAGE<\/a><\/li>\n<li>Get an <a href=\"https:\/\/orcid.org\/\" target=\"_blank\" rel=\"noopener\">ORCID ID<\/a><\/li>\n<li>Many sponsors have their own systems for proposal submission which may require you to set up an account:\n<ul>\n<li>Applying to NSF? Get <a href=\"https:\/\/www.research.gov\/research-web\/\" target=\"_blank\" rel=\"noopener\">Research.gov<\/a> account<\/li>\n<li>Applying to NIH? Register with <a href=\"https:\/\/www.era.nih.gov\/\" target=\"_blank\" rel=\"noopener\">eRA Commons<\/a><\/li>\n<li>Many agencies (such as NASA, Departments of Education, Energy,\u00a0 Defense) also use <a href=\"https:\/\/www.grants.gov\/\" target=\"_blank\" rel=\"noopener\">Grants.gov<\/a><\/li>\n<li>Consider setting up a <a href=\"https:\/\/login.gov\/what-is-login\/\" target=\"_blank\" rel=\"noopener\">Login.gov<\/a> account to use a single username and password to access multiple federal agency systems, including Research.gov, eRA Commons, and Grants.gov<\/li>\n<li>Review <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/\" target=\"_blank\" rel=\"noopener\">sponsor requirements<\/a> for other agency system information<\/li>\n<\/ul>\n<\/li>\n<li>Set up a <a href=\"https:\/\/www.ncbi.nlm.nih.gov\/sciencv\/\" target=\"_blank\" rel=\"noopener\">SciENcv<\/a> account to develop biosketches for both NIH and NSF<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Step 2: Understand Roles and Responsibilities<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>This section provides a high-level summary of proposal submissions responsibilities. See <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-1\/\" target=\"_blank\" rel=\"noopener\">Grants Information Memorandum (GIM) 1<\/a> for more information.<\/p>\n<h4>Principal Investigator Responsibilities<\/h4>\n<ul>\n<li>Complete a <a href=\"https:\/\/www.washington.edu\/research\/faq\/who-is-considered-an-investigator-and-needs-to-disclose-sfi\/\" target=\"_blank\" rel=\"noopener\">Significant Financial Interest Disclosure<\/a> (SFI) disclosure\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/faq\/who-is-considered-an-investigator-and-needs-to-disclose-sfi\/\">Who is Considered an Investigator and Needs to Disclose SFI?<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Route draft proposals on an <a href=\"https:\/\/www.washington.edu\/research\/faq\/need-use-egc1\/\" target=\"_blank\" rel=\"noopener\">eGC1<\/a> in the System to Administer Grants Electronically <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/sage-overview\/\" target=\"_blank\" rel=\"noopener\">(SAGE)<\/a> according to sponsor and internal UW deadlines (see Step 3)\n<ul>\n<li>Notify department staff as early as possible so they can help ensure you meet department review deadlines (could add 2 weeks to your timeline)<\/li>\n<\/ul>\n<\/li>\n<li>Provide <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-1\/#pi-assurances-egc1\" target=\"_blank\" rel=\"noopener\">approval and assurances<\/a> (assurances required from <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/egc1-pi-personnel-organizations-page\/multiple-pis\/\" target=\"_blank\" rel=\"noopener\">each PI listed<\/a>) when routing the eGC1 for UW required reviews\/approvals<\/li>\n<li>Obtain <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/select-funding-source\/#ltd-submissions\" target=\"_blank\" rel=\"noopener\">Limited Submission<\/a> approval if this is a funding opportunity that limits the number of proposals an institution may submit<\/li>\n<li>Provide responses to any eGC1 reviewer comments and\/or revision requests\n<ul>\n<li>Review more information: <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-1\/#required-and-recommended-changes\">OSP Required and Recommended Changes<\/a> from GIM 1<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>Department Staff (or PI) Responsibilities<\/h4>\n<p>If available, staff can complete the following, otherwise, you as the PI are responsible for these tasks:<\/p>\n<ul>\n<li>Enter <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/egc1-overview\/\" target=\"_blank\" rel=\"noopener\">eGC1 data<\/a>, including the sponsor deadline and whether the Office of Sponsored Programs (OSP) submits or the PI submits the proposal<\/li>\n<li>Gather proposal components from collaborating PIs, including intended subrecipients\n<ul>\n<li>Review more information: in <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/proposal-prep-quick-guide\/#prepare-key-proposal-elements\">Proposal Preparation Quick Guide<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Develop a detailed budget and budget justification based on PI budget plan\n<ul>\n<li>Review more information: <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/\" target=\"_blank\" rel=\"noopener\">Budget Guidance<\/a><\/li>\n<\/ul>\n<\/li>\n<li aria-level=\"1\">Gather <a href=\"https:\/\/finance.uw.edu\/gca\/cost-share#Third_Party\">cost share commitment letters<\/a> from third parties, if applicable<\/li>\n<li>Obtain <a href=\"https:\/\/research-eval.ui.oris.washington.edu\/research\/or\/matching-funds-request\/\" target=\"_blank\" rel=\"noopener\">matching fund<\/a> approval, if matching funds included in proposal budget<\/li>\n<\/ul>\n<h4>Chair\/Dean Responsibilities<\/h4>\n<ul>\n<li>Approve proposal prior to submission to OSP<\/li>\n<li>Verify the resources required are or will be available to the PI<\/li>\n<\/ul>\n<h4>Office of Sponsored Programs Responsibilities<\/h4>\n<p>OSP provides an <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-1\/#institutional-review\">institutional review<\/a> of all proposals to external sponsors. Review <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-1\/\">GIM 1<\/a> for details.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Step 3: Plan for Proposal Review and Submission Deadlines<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<h4><strong>Create a proposal development plan<\/strong><\/h4>\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/proposal-prep-quick-guide\/#read-nofo\">Read the sponsor RFP\/FOA\/NOFO<\/a> thoroughly<\/li>\n<li>Identify and understand all required <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/proposal-prep-quick-guide\/#prepare-key-proposal-elements\">proposal elements<\/a> and <a href=\"https:\/\/www.washington.edu\/research\/glossary\/technical-instructions\/\">technical instructions<\/a> as well as who will be responsible for them<\/li>\n<li>Identify federal contracts and Other Transaction Agreements (OTAs) early, these take longer for OSP to review\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/faq\/why-should-i-route-egc1-for-contracts-and-other-transaction-to-osp-asap\/\" target=\"_blank\" rel=\"noopener\">Why should I route my draft eGC1 proposals for federal contracts and OTAs early<\/a>?<\/li>\n<\/ul>\n<\/li>\n<li>Map your planned grant activities onto a timeline with associated budget items\n<ul>\n<li>Even if you are getting help with budget preparation, you need to specify and justify the people\/resources required to do the proposed work.\u00a0 Be sure to check if there are activities\/expenses that are not allowed<\/li>\n<li>Resource: <a href=\"https:\/\/uwnetid.sharepoint.com\/:x:\/r\/sites\/OR-Campus\/_layouts\/15\/Doc.aspx?sourcedoc=%7BCFB6D7A2-DA59-44A6-B289-45A85D6A7672%7D&amp;file=Proposal-Development-Workplans.xlsx&amp;action=default&amp;mobileredirect=true\" target=\"_blank\" rel=\"noopener\">work plan templates<\/a> and project management tools on the <a href=\"https:\/\/www.washington.edu\/research\/proposal-development-resources\/\" target=\"_blank\" rel=\"noopener\">Proposal Development Resources<\/a> webpage<\/li>\n<\/ul>\n<\/li>\n<li>Build in extra lead time for\n<ul>\n<li>Proposal components such as letters of support, <a href=\"https:\/\/research-eval.ui.oris.washington.edu\/research\/or\/matching-funds-request\/\" target=\"_blank\" rel=\"noopener\">institutional matching<\/a>, pre-submission approval for <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/additional-considerations\/#limited-sub\" target=\"_blank\" rel=\"noopener\">Limited Submission Opportunities<\/a>, <a href=\"https:\/\/guides.lib.uw.edu\/research\/dmg\/dmp\" target=\"_blank\" rel=\"noopener\">Data Management Plans<\/a>\n<ul>\n<li>Review more information: <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/additional-considerations\/\" target=\"_blank\" rel=\"noopener\">Additional Considerations<\/a><\/li>\n<\/ul>\n<\/li>\n<li>Lead institution due dates, if proposal is part of a multi-site collaborative where UW is not the lead institution\n<ul>\n<li>Review more information: <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/non-federal\/#incoming-subs\" target=\"_blank\" rel=\"noopener\">Incoming Subawards<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h4>Internal Review Deadlines<\/h4>\n<ul>\n<li>School\/College\n<ul>\n<li>Check with your school\/college on any unit-level deadlines for routing an eGC1 for review and approval (which can be <strong>as many as 10 business days prior to OSP review<\/strong>)<\/li>\n<\/ul>\n<\/li>\n<li>Institutional (OSP)\n<ul>\n<li><strong>7 working days<\/strong> before external deadline for final <a href=\"https:\/\/www.washington.edu\/research\/glossary\/administrative-elements\/\">administrative elements<\/a> and draft of the \u201cscope of work\u201d due to OSP\u00a0 for review<\/li>\n<li><strong>3 working days<\/strong> before external deadline for a ready to submit eGC1 with all final proposal elements and supporting documentation due to OSP\n<ul>\n<li>Review <a href=\"https:\/\/www.washington.edu\/research\/faq\/is-my-egc1-ready\/\">Is my eGC1 ready to submit?\u00a0<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>There are <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-19-internal-deadlines-for-proposals-to-external-entities\/#exceptions-and-waivers\" target=\"_blank\" rel=\"noopener\">rare exceptions made to the GIM 19 deadlines<\/a>. Exceptions require solid justification and support from your Director, Chair or Dean. Because there is less time for OSP review of proposals approved for a GIM 19 waiver, the PI requesting a waiver exception accepts the risk of sponsor proposal rejection or the inability of the UW to accept a resulting award.\u00a0 The Director, Chair or Dean submits the <a href=\"https:\/\/www.washington.edu\/research\/policies\/gim-19-internal-deadlines-for-proposals-to-external-entities\/#gim-19-waiver-request\" target=\"_blank\" rel=\"noopener\">GIM 19 Waiver request to OSP.<\/a> OSP&#8217;s director will then approve or deny the waiver request.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Step 4: Complete the eGC1<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>The eGC1 should contain all of the information reviewers need to approve your proposal for submission to the sponsor.<\/p>\n<h4>Basic information needed to begin the eGC1<\/h4>\n<ul>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/egc1-details-page\/application-details\/\" target=\"_blank\" rel=\"noopener\">eGC1 Details<\/a> include project title, <a href=\"https:\/\/www.washington.edu\/research\/faq\/what-project-type-to-select-on-an-egc1-why-is-it-important\/\" target=\"_blank\" rel=\"noopener\">project type<\/a>, start and end dates, sponsor deadline, date needed from OSP<\/li>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/egc1-pi-personnel-organizations-page\/\" target=\"_blank\" rel=\"noopener\">PI, Personnel, Organizations<\/a> include all participating PIs, other research personnel, and collaborating units that need to review the eGC1<\/li>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/egc1-contacts-and-assign-access-page\/\" target=\"_blank\" rel=\"noopener\">Contacts and Assign Access<\/a> include contact information for eGC1 preparer, reviewers, administrative and budget contacts<\/li>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/abstract-and-rfarfp\/\" target=\"_blank\" rel=\"noopener\">Abstract and RFA\/RFP<\/a> include a description of the project (abstract), the RFP number and URL<\/li>\n<li><a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/activity-locations-page\/\" target=\"_blank\" rel=\"noopener\">Activity Locations<\/a> include information about locations where work will occur<\/li>\n<\/ul>\n<h4>Detailed Project Information required for the eGC1<\/h4>\n<ul>\n<li>The completed eGC1 will include all administrative elements including <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/\" target=\"_blank\" rel=\"noopener\">budget<\/a>, <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/#budget-justification\" target=\"_blank\" rel=\"noopener\">budget justification<\/a>, <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/#cs\" target=\"_blank\" rel=\"noopener\">cost share<\/a> commitments (if included), <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/additional-considerations\/#sub-in\" target=\"_blank\" rel=\"noopener\">subawards<\/a> (if included), reviews\/outcomes for <a href=\"https:\/\/www.washington.edu\/research\/financial-conflicts-of-interest-fcoi\/\" target=\"_blank\" rel=\"noopener\">Significant Financial Interest Disclosures<\/a>, biosketches for PI and other key personnel, collaborator letters of intent, and other sponsor-required documentation, as applicable\n<ul>\n<li>Review <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/write-proposal\/proposal-prep-quick-guide\/#prepare-key-proposal-elements\">Proposal Preparation Quick Guide<\/a><\/li>\n<\/ul>\n<\/li>\n<li>A scope of work that is complete enough to be able to assess whether the eGC1 <a href=\"http:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/non-fiscal-compliance-page\/\" target=\"_blank\" rel=\"noopener\">compliance questions<\/a> have been adequately addressed<\/li>\n<\/ul>\n<h4>Resources for Completing the eGC1<\/h4>\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/egc1-forms\/\" target=\"_blank\" rel=\"noopener\"> eGC1 Forms User Guide<\/a> and <a href=\"https:\/\/uwnetid.sharepoint.com\/sites\/OR-Campus\/CORE\/Shared%20Documents\/Forms\/AllItems.aspx?id=%2Fsites%2FOR%2DCampus%2FCORE%2FShared%20Documents%2F1011%2DSAGE%5FeGC1%5FWorkbook%2Epdf&amp;parent=%2Fsites%2FOR%2DCampus%2FCORE%2FShared%20Documents&amp;p=true&amp;ga=1\" target=\"_blank\" rel=\"noopener\">SAGE eGC1 Workbook<\/a> with screenshots and detailed information required for each field.<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/submit-proposal\/\" target=\"_blank\" rel=\"noopener\">Proposal Submission process<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"accordion non-bold\" id=\"accessible-accordion\">\n<div class=\"screen-reader-text\">Accessible Accordion<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Step 5: Route and Submit the eGC1<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<h4>Route the eGC1<\/h4>\n<ul>\n<li>Before routing the eGC1, review final budget and budget justification to ensure it appropriately reflects the requirements of the planned activities<\/li>\n<li>Start routing the eGC1 in time to meet department and school\/college review\/approval deadlines<\/li>\n<li>Understand the <a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/approvals\/approving-egc1s\/approval-flow-views\/approval-flow-graphical\/\" target=\"_blank\" rel=\"noopener\">approval routing flow<\/a> for your proposal<\/li>\n<li><a href=\"https:\/\/www.washington.edu\/research\/tools\/sage\/guide\/approvals\/approval-statuses\/\" target=\"_blank\" rel=\"noopener\">Monitor approvals<\/a> and make sure reviewers are following through<\/li>\n<\/ul>\n<h4>Submit the eGC1 to OSP<\/h4>\n<ul>\n<li>7 business days before external deadline\n<ul>\n<li>Final version of all administrative elements<\/li>\n<li>Good draft of the &#8220;scope of work&#8221;<\/li>\n<li>Be prepared to respond quickly to all OSP questions and requests<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li>3 working days before external deadline\n<ul>\n<li>Confirm your eGC1 is &#8220;Ready to Submit.&#8221; More information: <a href=\"https:\/\/www.washington.edu\/research\/faq\/is-my-egc1-ready\/\" target=\"_blank\" rel=\"noopener\"> Is my eGC1 Ready?<\/a><\/li>\n<li>Submit all final proposal elements<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<h4>If your proposal results in an award<\/h4>\n<p>Review <a href=\"https:\/\/www.washington.edu\/research\/faq\/what-do-i-do-if-i-receive-noa\/\" target=\"_blank\" rel=\"noopener\">What do I do if I get a Notice of Award<\/a>? <a href=\"https:\/\/www.washington.edu\/research\/osp\/\" target=\"_blank\" rel=\"noopener\">OSP<\/a> is the only office with delegated authority to accept sponsored awards on behalf of the University (see <a href=\"https:\/\/policy.uw.edu\/directory\/po\/executive-orders\/eo-34-grant-and-contract-support-of-university-activities\/\" target=\"_blank\" rel=\"noopener\">UW Executive Order 34<\/a>). If an award is made, OSP handles any negotiations with the sponsor and accepts the award on behalf of the university. After OSP accepts and approves an award in SAGE, <a href=\"https:\/\/finance.uw.edu\/gca\/gca-home\" target=\"_blank\" rel=\"noopener\">Grant &amp; Contract Accounting (GCA)<\/a> sets up the award in the UW financial system. Both OSP and GCA have other responsibilities through the life of an award, and there are additional responsibilities for the PI, including fiscal and non-fiscal compliance.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Who&#8217;s this page for and what&#8217;s it about? This page walks you through the administrative aspects of the proposal submission process at the 爱豆社区&#8230;<\/p>\n","protected":false},"author":20,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-46120","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Step by Step Proposal Submission Quick Guide - UW Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/step-by-step-proposal-submission-quick-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Step by Step Proposal Submission Quick Guide - UW Research\" \/>\n<meta property=\"og:description\" content=\"Who&#8217;s this page for and what&#8217;s it about? 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